The PTCMAAS Annual General Meeting for 2017 will be held on
Sunday, June 11, 2017 from 10:00 am to 4:00 pm
at the 
Cathedral of the Holy Child
123 Nelson Drive 
Saskatoon

Detailed agenda will be posted shortly.


2017 
Call for nominations of Directors

Directors’ term

  • PTCMAAS is managed by a Board of seven Directors. A Director’s term is for two years. Each year, three or four Directors are elected. This system ensures that there are some Directors with experience each year.

Directors’ responsibilities and activities

  • A minimum of four meetings is required each year, but usually there are more. Most meetings are internet-based conference calls. Also, individual Directors do lots of work outside of meetings.
  • Directors are not paid for their work.
  • For detailed information about responsibilities and activities, please see the Society Bylaws [excerpt below].

Who can be nominated

  • Please see Bylaws excerpt below for who can be elected, and how the election is managed.

Nominations

  • If you would like to nominate yourself or another member for election, please send the name, contact information, and a short biography (see below) to

Kathryn Martin, PTCMAAS Secretary
c/o PTCMAAS
105 McMurchy Avenue, Unit 1
Regina SK  S4R 3G5

or mailto:

  • You may also nominate yourself or another member at the election during the Annual General Meeting.
  • This year, we need to fill four (4) Board positions. Nominations mailed in and nominations made during the meeting will be presented. If there are 4 or less nominations, then no election will be held and the candidates will be declared elected.


Biography and campaign message

Please include a short biography so that members can know a little bit about nominees. For example:

  • Jane Smith graduated from Beijing TCM University, with a Bachelor of TCM in 1992 and a Master of TCM in 1995. She worked in Pediatrics at Beijing TCM Hospital No. 5 for 3 years, then moved to Saskatchewan. She opened Yi Er San Clinic in Regina in 1999 where she offers acupuncture, herbology and tuina. She has been a member of PTCMAAS since 2012, and is also a member of the Chinese Medicine and Acupuncture Association of Canada (CMAAC). She has been on the Board of Directors of her children’s Day Care centre, and is the Treasurer of the City Soccer Club.”

If you wish, you may send a campaign message (optional). For example:

  • Jane is interested in sharing professional expertise and would like to work on Continuing Education for Society members, such as workshops and discussion groups by members.”
  • “Dewei is very concerned about insurance coverage for patients. He wants the Society to work for more benefits for patients. He believes the Society can be a strong advocate for TCM patients.”
  • Dr. Dong would like to help the Society to get acupuncture and TCM regulated in Saskatchewan. He has many contacts in Canada and China who are interested in this.”


PTCMAAS elections and voting are governed by Bylaw Article IX as follows:

Section A. Eligible Voters

Members who have paid their annual dues and met all requirements of the PTCMAAS Inc. by the date of the election of the current year shall be eligible to vote.

Section B. Nominations

1.     All nominees shall be voting members of the PTCMAAS Inc., current in their dues.
2.     Nominations shall initially be made from the floor at the scheduled Board meeting prior to the Annual Membership Meeting.
3.     Nominations may be made by mail; however, such nominations must be received by the Secretary no later than six (6) weeks prior to the scheduled Annual General Meeting in order to appear on the official ballot.
4.     Nominations maybe made from the floor during the Annual Membership Meeting, but shall not be pre-printed on the official ballots.
5.     Write-in votes shall be permitted on the ballot.
6.     Accepted nominees may be required to submit a statement of disclosure with respect to possible conflicts of interest.

Section C. Campaigning

1.     Nominees shall be encouraged to write a campaign statement for inclusion with the ballots no later than five (5) weeks prior to the Annual General Meeting.
2.     Those nominated later may send campaign statements to the membership at their own expense.

Section D. Elections

  1. Election Ballots
    1. All election voting shall be by ballot.
    2. Official ballots shall be mailed to all eligible voters who are current in their dues no later than three (3) weeks prior to the Annual General Meeting.
    3. Voting members who pay their dues within the three (3) weeks prior to the Annual General Meeting or at the Annual General Meeting shall not receive a ballot by mail but may pick up a ballot in person at the Annual General Meeting.
    4. In the event that a vote cannot be cast on an official ballot form, such vote shall be submitted on the eligible member's letterhead, shall clearly identify the voter, and shall be signed by the eligible voter.
    5. Ballots shall be mailed to the Secretary of the PTCMAAS Inc. or brought to the Annual General Meeting.
    6. All ballots must be received before or at the Annual General Meeting in order to be counted.
  2. Mailing of Election Ballots
    1. Ballots mailed to the Secretary shall be sealed inside a plain envelope which shall then be placed within a second envelope that clearly identifies the eligible voter and marked with the word "Ballot Enclosed".
    2. All ballots received by mail shall remain unopened until counted at the Annual Membership Meeting.
  3. Counting of Election Ballots
    1. Ballots shall be counted at the Annual Membership Meeting by two Board members who are not up for election
    2. In the event there are not two such Board members present, ballots shall be counted by two impartialmembers present at the Annual General Meeting, selected by those present.
  4. Results of Ballot Counting
    1. Members receiving the most votes from all eligible ballots cast shall be those elected to the Board.

Section E. Election Protests
1.     Election protests shall be decided by the Election Committee.
2.     The Election Committee shall have either three (3) or five (5) members, as determined by the Board of Directors.